The Termination Certificate of Employment is a mandatory document under Dutch employment law that must be provided when an employment relationship ends. This certificate serves multiple purposes: it provides formal documentation of the employment termination, supports applications for unemployment benefits, and serves as an official employment reference. The document is required regardless of the reason for termination (whether by mutual consent, end of contract, or unilateral termination) and must include specific information as mandated by Dutch law. The certificate should be issued promptly upon employment termination and must comply with both Dutch employment legislation and GDPR requirements regarding personal data handling. It forms part of the employee's permanent employment record and may be required for future employment verification or social security purposes.
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1. Header Information: Company letterhead, date, and reference number
2. Employee Details: Full name, address, and employee ID of the employee
3. Employment Period: Start date and end date of employment, including confirmation of continuous service
4. Position and Role: Final job title and main responsibilities
5. Termination Details: Confirmation of termination date and method (mutual consent, notice period, etc.)
6. Final Settlement: Overview of final salary payment, including holiday pay and other statutory payments
7. Company Property: Confirmation of return of company property
8. Signature Block: Space for signatures of both employer and employee representatives
1. Performance Statement: Optional positive statement about employee's performance (if requested and agreed)
2. Non-Competition/Non-Solicitation: Reference to any post-employment restrictions if applicable
3. Outstanding Bonuses: Details of any pro-rated bonuses or variable compensation if applicable
4. Training Costs Recovery: Details of any training cost recovery agreements if applicable
5. Reference Provision: Statement about providing future references if agreed
6. Pension Information: Special mentions regarding pension arrangements if relevant
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Benefits Termination Overview: Summary of all benefits and their termination dates
4. Handover Document: List of ongoing projects and responsibilities to be handed over
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