Client Declaration Form

Client Declaration Form Template for Austria

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Key Requirements PROMPT example:

"I need a Client Declaration Form for use in my investment advisory firm in Austria, compliant with current financial regulations and GDPR, to be implemented by March 2025 for both individual and institutional clients."

Document background

The Client Declaration Form is a crucial document used in Austrian business operations to gather formal statements and confirmations from clients. It is typically required when establishing new business relationships, updating client information, or confirming specific circumstances under Austrian law. The form must comply with the Austrian Civil Code (ABGB), Data Protection Act (DSG), and relevant EU regulations including GDPR. The document is designed to capture essential client information, specific declarations, and acknowledgments while ensuring transparency and legal compliance. It is particularly important in regulated industries where detailed client documentation is mandatory for compliance purposes.

Suggested Sections

1. Client Information: Detailed identification of the client including full name, address, date of birth, and any relevant identification numbers (e.g., tax ID, passport number)

2. Declaration Purpose: Clear statement of the purpose of the declaration and its intended use

3. Confirmations and Declarations: Specific statements that the client is confirming or declaring, presented in clear, numbered paragraphs

4. Data Protection Notice: GDPR-compliant information about how the client's personal data will be processed, stored, and used

5. Rights and Obligations: Overview of the client's rights and obligations related to this declaration

6. Truth and Accuracy Statement: Client's confirmation that all provided information is true, accurate, and complete

7. Signature Block: Space for date, signature, and any witness requirements

Optional Sections

1. Professional Capacity Declaration: Required when the client is acting in a professional rather than personal capacity

2. Beneficial Ownership Declaration: Required for AML compliance when the declaration relates to financial services or asset ownership

3. Tax Residency Statement: Required when the declaration has tax implications or is required for tax purposes

4. Electronic Communication Consent: Optional section for clients to consent to electronic communications and digital document delivery

5. Language Declaration: Required when the form is provided in multiple languages or to non-German speakers, confirming understanding of the content

Suggested Schedules

1. Appendix A - Identification Documents: Copies or details of identification documents provided by the client

2. Appendix B - Terms and Conditions: Detailed terms and conditions referenced in the main declaration, if applicable

3. Appendix C - Privacy Policy: Detailed privacy policy and data protection information

4. Appendix D - Supporting Documentation: Any additional documents supporting the declarations made in the form

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Insurance

Legal Services

Real Estate

Investment Management

Professional Services

Healthcare

Education

Telecommunications

Retail

Consulting

Relevant Teams

Legal

Compliance

Risk Management

Customer Service

Operations

Client Relations

Data Protection

Administrative Services

Front Office

Back Office

Relevant Roles

Compliance Officer

Legal Counsel

Risk Manager

Client Relationship Manager

Operations Manager

Data Protection Officer

Regulatory Affairs Manager

Customer Service Representative

Account Manager

Business Development Manager

Administrative Assistant

Branch Manager

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