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The Overqualified Rejection Letter is a critical document in Austrian employment practice, used when an organization needs to decline a job application from a candidate whose qualifications substantially exceed the position requirements. This document must be carefully crafted to comply with Austrian employment legislation, particularly the Equal Treatment Act and data protection laws. It serves multiple purposes: communicating the hiring decision, explaining the overqualification concern professionally, maintaining positive relationships with candidates, and protecting the organization from potential legal challenges. The letter should be used when there is a clear and justifiable concern that the candidate's significant overqualification might lead to job dissatisfaction, rapid turnover, or other legitimate business concerns. The document typically includes specific position details, acknowledgment of the candidate's qualifications, and a clear but diplomatic explanation of the decision.

1. Recipient Details: Full name and address of the candidate

2. Reference Information: Job posting reference number, position title, and date of application

3. Acknowledgment: Thank the candidate for their interest and time invested in the application process

4. Decision Communication: Clear but diplomatic statement of rejection, specifically addressing the overqualification aspect

5. Professional Explanation: Brief, objective explanation of why overqualification is a concern for this specific position

6. Closing Statement: Professional conclusion with good wishes for future endeavors

7. Signature Block: Company representative's name, title, and contact information