The Notice of Intent to Award is a critical document in Belgian public procurement procedures, required under both national legislation and EU Directive 2014/24/EU. It must be issued before the final contract award to inform all participating bidders of the contracting authority's intended decision. The notice includes essential information about the successful bidder, evaluation results, and the mandatory standstill period during which unsuccessful bidders can challenge the decision. This document plays a vital role in ensuring transparency, equal treatment, and the right to remedy in public procurement processes. The format and content must comply with Belgian Public Procurement Act requirements and EU regulations, making it a key tool in maintaining the integrity of the procurement process.
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1. Contracting Authority Details: Full legal name, address, and contact information of the contracting authority
2. Procurement Reference: Unique identification number of the procurement procedure and original tender notice references
3. Contract Subject Matter: Clear description of the procurement's subject matter, including type of contract and brief scope
4. Procurement Procedure: Type of procedure used (open, restricted, competitive dialogue, etc.) and key dates
5. Selected Bidder: Identity of the successful bidder and key aspects of their winning proposal
6. Award Criteria Results: Summary of the evaluation results and reasons for selection
7. Standstill Period: Statement of the mandatory standstill period duration and end date
8. Appeal Rights: Information about the right to challenge the decision and applicable procedures
1. Price Information: Details of the winning bid price - included when transparency requirements and commercial confidentiality allow
2. Unsuccessful Bidders Scoring: Individual scoring details for unsuccessful bidders - included when required by specific procurement rules or upon request
3. Technical Evaluation Summary: Detailed technical evaluation results - included for complex technical procurements
4. Specific Conditions: Any specific conditions that must be met before final award - included when there are pending requirements
5. Environmental Considerations: Summary of environmental aspects of the decision - included when environmental criteria were significant in the evaluation
1. Evaluation Summary Table: Detailed breakdown of evaluation scores across all criteria
2. Award Criteria Matrix: Matrix showing how the winning bidder met each award criterion
3. Timeline Schedule: Detailed timeline including standstill period, expected contract signature date, and implementation milestones
4. Legal Remedies Guide: Detailed information about appeal procedures and deadlines
5. Original Tender Specifications: Reference copy of the original tender specifications (usually by reference only)
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