The Self Termination Letter is a crucial document in Belgian employment relationships, required when an employee decides to voluntarily end their employment contract. It must adhere to strict requirements under Belgian labor law, including proper notice periods calculated based on the employee's length of service. The document serves multiple purposes: it formally communicates the employee's intention to resign, establishes the notice period's start date, and provides a written record of the employment termination. This letter should be drafted carefully to ensure compliance with both legal requirements and company policies, while maintaining professional relationships. It's typically delivered to both the direct supervisor and HR department, and may need to be provided in the appropriate official language of the region (Dutch, French, or German).
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1. Personal and Company Information: Employee's full name, address, employee ID (if applicable), company name, and manager/HR representative name
2. Date: Current date and location
3. Subject Line: Clear indication that this is a resignation letter (e.g., 'Notice of Resignation')
4. Formal Resignation Statement: Clear and unambiguous statement of intention to resign
5. Last Working Day: Specific mention of intended last working day, calculating the legal notice period
6. Handover Planning: Brief mention of willingness to ensure smooth transition of duties
7. Signature Block: Space for signature, printed name, and date
1. Reason for Departure: Optional brief explanation of resignation reason - recommended if maintaining good relations but not legally required
2. Expression of Gratitude: Optional section thanking employer for opportunities - recommended for maintaining professional relationships
3. Request for Reference: Optional request for a professional reference letter - include if desired
4. Outstanding Matters: Optional section addressing remaining vacation days, bonus payments, or company property - include if applicable
5. Non-Compete Acknowledgment: Optional reminder of any existing non-compete obligations - include if such agreements exist
1. Notice Period Calculation: Attachment showing calculation of notice period based on length of service and applicable collective bargaining agreement
2. Inventory of Company Property: List of company assets to be returned (if applicable)
3. Outstanding Benefits Statement: Summary of any pending benefits, vacation days, or other entitlements to be settled
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