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1. Brief Reasoning: A concise, professional explanation for declining the tender - used when maintaining transparency would benefit future business relationships

2. Future Interest Statement: Expression of interest in future opportunities - included when you want to maintain a positive relationship for future business

3. Resource Reference: If applicable, reference to any tender documents that need to be returned or destroyed

4. Confidentiality Statement: Confirmation of maintaining confidentiality of any received tender information - included when sensitive information was shared during the tender process

1. Return of Documents Form: If required by the tender issuer, a form confirming the return or destruction of tender documents

2. Confidentiality Acknowledgment: If required, a formal acknowledgment of ongoing confidentiality obligations