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The Tender Decline Letter is a crucial business document used in Indonesian business practice when a company decides not to participate in a tender process after receiving an invitation or acquiring tender documents. This document is essential for maintaining professional relationships and ensuring compliance with Indonesian procurement regulations, particularly Presidential Regulation No. 16 of 2018. The letter serves multiple purposes: it formally communicates the decision to decline, acknowledges the opportunity, potentially preserves future business relationships, and ensures proper documentation of the decision for both internal and external purposes. The document should be drafted with consideration of local business customs and may need to address specific requirements such as the return or destruction of tender documents.

1. Header Information: Company letterhead, date, reference number, and recipient's complete address details

2. Tender Reference: Clear identification of the specific tender being declined, including tender number, project name, and date of invitation

3. Acknowledgment: Polite acknowledgment of the tender invitation and appreciation for being considered

4. Declination Statement: Clear and professional statement declining participation in the tender

5. Professional Closing: Courteous closing statement, signature block with authorized signatory details