An Authorization Letter To Collect Visa On My Behalf is a crucial document used when visa applicants cannot personally collect their visas from Swiss diplomatic missions or other embassies/consulates in Switzerland. This document, governed by Swiss law, particularly the provisions of the Swiss Civil Code regarding representation and the Federal Act on Foreign Nationals and Integration, authorizes a trusted representative to act on behalf of the visa applicant. The letter must include comprehensive identification details of both parties, clear authorization scope, and validity period. It may require notarization or authentication depending on specific diplomatic mission requirements. This document is commonly used by business travelers, international students, and individuals requiring visa services but unable to appear in person at diplomatic missions.
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1. Author's Personal Information: Full name, nationality, passport number, current address, and contact details of the person giving authorization
2. Authorized Representative Details: Full name, nationality, ID/passport number, and contact information of the person being authorized to collect the visa
3. Purpose Statement: Clear statement of authorization purpose, specifying the type of visa and which embassy/consulate it relates to
4. Scope of Authorization: Specific powers being granted, including collecting visa, signing necessary documents, or handling related procedures
5. Validity Period: Clear start and end dates for which the authorization is valid
6. Declaration of Authority: Formal statement confirming the deliberate granting of authority and acceptance of related actions by the representative
7. Signature Block: Space for author's signature, date, and place of signing
1. Emergency Contact Information: Additional contact persons in case of urgent matters, used when required by specific embassies
2. Special Instructions: Any specific requirements or limitations for the visa collection process, included when there are particular procedures to be followed
3. Visa Application Details: Reference to the visa application number and submission date, included when the visa application has already been submitted
4. Notary Authentication: Space for notary details and stamp, required when the letter needs to be notarized
5. Witness Details: Information and signature spaces for witnesses, used when additional verification is required
1. Copy of Author's Passport: Authenticated copy of the passport of the person giving authorization
2. Copy of Representative's ID: Copy of authorized representative's identification document
3. Visa Application Receipt: Copy of the visa application submission receipt if already submitted
4. Proof of Relationship: Documents proving relationship between author and representative, if required by embassy/consulate
Authors
Relevant legal definitions
Clauses
Relevant Industries
Immigration Services
International Business
Travel and Tourism
Corporate Relocation
Legal Services
Diplomatic Services
Education (International Students)
Healthcare (International Medical Travel)
Professional Services
Global Mobility
Relevant Teams
Legal
Human Resources
Global Mobility
Immigration
International Operations
Administrative Services
Corporate Travel
Compliance
International Student Services
Executive Support
Relevant Roles
Global Mobility Manager
HR Director
Immigration Specialist
Legal Counsel
Corporate Travel Manager
International Student Advisor
Relocation Coordinator
Visa Services Coordinator
Compliance Officer
Executive Assistant
Administrative Officer
Embassy Relations Manager
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