The Supplier Evaluation Form is a critical document used by organizations operating in Hong Kong to assess and qualify potential suppliers before entering into business relationships. This document is designed to comply with Hong Kong's regulatory framework while incorporating international supplier assessment standards. The form includes comprehensive evaluation criteria covering financial stability, operational capabilities, quality management systems, and regulatory compliance. Organizations typically use this Supplier Evaluation Form during the initial supplier selection process, periodic supplier reviews, or when expanding their supplier base. It serves as a due diligence tool, helping organizations minimize risks associated with supplier selection while ensuring compliance with local regulations including the Personal Data (Privacy) Ordinance and Competition Ordinance.
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1. Company Information: Basic details of the supplier including legal name, registration number, address, contact details, and years in operation
2. Business Profile: Overview of supplier's core business activities, main products/services, and market presence
3. Financial Information: Key financial indicators, annual turnover, and financial stability metrics
4. Quality Management: Details of quality control processes, certifications, and quality management systems
5. Operational Capability: Production capacity, facilities, equipment, and technological capabilities
6. Track Record: Past performance, major clients, and reference projects
7. Compliance Declaration: Declarations regarding regulatory compliance, ethical business practices, and absence of conflicts of interest
8. Environmental & Safety: Environmental management systems, safety protocols, and relevant certifications
9. Risk Assessment: Evaluation of potential risks including supply chain disruptions, financial stability, and operational risks
1. Industry-Specific Certifications: Section for specialized industry certifications and compliance requirements, used when evaluating suppliers in regulated industries
2. Innovation Capabilities: Assessment of R&D capabilities and innovation potential, relevant for technology or development-focused supplies
3. Social Responsibility: Evaluation of corporate social responsibility initiatives and labor practices, important for companies with strong ESG focus
4. International Trade Compliance: Details of import/export licenses and international trade compliance, necessary for international suppliers
5. Cybersecurity Assessment: Evaluation of IT security measures and data protection protocols, crucial for suppliers handling sensitive data or providing IT services
6. Sustainability Practices: Assessment of environmental sustainability initiatives and green practices, relevant for environmentally conscious procurement
1. Evaluation Scoring Matrix: Detailed scoring criteria and weightage for each evaluation parameter
2. Required Documentation Checklist: List of mandatory documents and certificates to be submitted with the evaluation form
3. Performance Metrics Template: Template for recording and measuring key performance indicators
4. Compliance Certificates: List of required compliance certificates and their validity requirements
5. Reference Check Form: Template for conducting and recording reference checks with previous clients
6. Risk Assessment Matrix: Framework for evaluating and scoring various risk factors
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