Supplier Evaluation Form

Supplier Evaluation Form for Malta

Supplier Evaluation Form Template for Malta

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Supplier Evaluation Form

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What is a Supplier Evaluation Form?

The Supplier Evaluation Form serves as a standardized tool for assessing potential and existing suppliers in accordance with Maltese law and business practices. This document is essential for organizations operating in Malta that need to conduct thorough evaluations of their suppliers' capabilities, compliance, and performance. The form encompasses key assessment areas including financial stability, technical competence, quality management systems, and regulatory compliance, while adhering to Malta's Public Contracts Regulations and Data Protection Act. It is particularly useful during supplier pre-qualification, periodic supplier reviews, and when establishing new supplier relationships. The document includes comprehensive evaluation criteria, scoring mechanisms, and requirements for supporting documentation, enabling organizations to make informed decisions while maintaining compliance with local regulations.

What sections should be included in a Supplier Evaluation Form?

1. Supplier Information: Basic company details including legal name, registration number, contact information, and years in business

2. Financial Assessment: Evaluation of financial stability, including turnover, financial statements, and credit rating

3. Technical Capability: Assessment of supplier's technical ability to deliver required products/services, including equipment, facilities, and expertise

4. Quality Management: Evaluation of quality control systems, certifications, and quality assurance processes

5. Compliance and Risk: Assessment of legal compliance, insurance coverage, and risk management procedures

6. Past Performance: Evaluation of track record, including references and previous contract performance

7. Health and Safety: Assessment of health and safety policies, procedures, and track record

8. Environmental Management: Evaluation of environmental policies, certifications, and sustainability practices

What sections are optional to include in a Supplier Evaluation Form?

1. Industry-Specific Certifications: Section for evaluating industry-specific qualifications and certifications, used when supplier must meet particular industry standards

2. Information Security: Assessment of IT security measures and data protection protocols, included when supplier will handle sensitive data

3. Supply Chain Management: Evaluation of supplier's own supply chain management, used for complex supply arrangements

4. Innovation Capability: Assessment of R&D capabilities and innovation track record, included for technology or development-focused suppliers

5. Social Responsibility: Evaluation of CSR policies and practices, used when social impact is a key consideration

What schedules should be included in a Supplier Evaluation Form?

1. Scoring Matrix: Detailed scoring criteria and weightings for each evaluation category

2. Required Documentation Checklist: List of all documents that must be submitted with the evaluation form

3. Financial Information Template: Standardized template for submission of financial information

4. Reference Check Form: Template for collecting and verifying references

5. Certification Evidence Requirements: Detailed list of acceptable evidence for required certifications

6. Risk Assessment Matrix: Template for evaluating and scoring various risk factors

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Construction

Information Technology

Healthcare

Financial Services

Logistics and Transportation

Energy

Telecommunications

Professional Services

Food and Beverage

Pharmaceutical

Relevant Teams

Procurement

Supply Chain

Quality Assurance

Finance

Operations

Risk Management

Legal

Compliance

Vendor Management

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Quality Assurance Manager

Compliance Officer

Finance Manager

Operations Director

Risk Manager

Vendor Relations Manager

Category Manager

Chief Procurement Officer

Sourcing Specialist

Supply Chain Analyst

Contract Administrator

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What is a Supplier Evaluation Form?

What sections should be included in a Supplier Evaluation Form?

What sections are optional to include in a Supplier Evaluation Form?

What schedules should be included in a Supplier Evaluation Form?

Authors

Alex Denne

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