Software Evaluation Form

Software Evaluation Form Template for Indonesia

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Key Requirements PROMPT example:

"I need a Software Evaluation Form for assessing a cloud-based healthcare management system that will be implemented across our hospital network in Jakarta by March 2025, with specific focus on data privacy compliance and integration capabilities with existing medical record systems."

Document background

The Software Evaluation Form serves as a critical tool for organizations in Indonesia to assess and document software solutions prior to implementation or procurement decisions. This document is designed to align with Indonesian regulatory requirements, including the ITE Law (Law No. 11 of 2008), data protection regulations, and electronic system operation standards. It is typically used when organizations need to evaluate new software solutions, upgrade existing systems, or verify compliance with local regulations. The form encompasses comprehensive evaluation criteria including technical specifications, security requirements, performance metrics, and compliance checkpoints, providing a structured approach to software assessment while ensuring adherence to Indonesian legal and regulatory frameworks.

Suggested Sections

1. Evaluating Organization Details: Information about the organization conducting the evaluation, including department and authorized personnel

2. Software Provider Information: Details of the company providing the software for evaluation

3. Software Information: Basic details about the software being evaluated, including name, version, and purpose

4. Evaluation Parameters: Defined criteria and scope of the evaluation, including specific features to be tested

5. Technical Requirements Assessment: Evaluation of system requirements, compatibility, and technical specifications

6. Functional Requirements Assessment: Assessment of software functionality against stated requirements

7. Security Assessment: Evaluation of security features and compliance with Indonesian data protection regulations

8. Performance Metrics: Measurement and documentation of software performance indicators

9. Compliance Statement: Declaration of compliance with relevant Indonesian regulations and standards

10. Evaluation Summary: Overall findings and recommendations from the evaluation process

Optional Sections

1. Integration Capabilities: Assessment of software integration with existing systems, used when integration is a potential requirement

2. User Experience Testing: Evaluation of user interface and experience, included when the software has significant user interaction components

3. Cost Analysis: Assessment of total cost of ownership, included when evaluation is part of procurement decision

4. Vendor Assessment: Evaluation of the software provider's capability and stability, used for critical software implementations

5. Localization Assessment: Evaluation of Indonesian language support and local requirements, used for software with user interfaces

6. Data Migration Assessment: Evaluation of data migration capabilities, included when existing data needs to be transferred

Suggested Schedules

1. Technical Specifications Checklist: Detailed checklist of technical requirements and their evaluation status

2. Test Cases and Results: Documentation of specific test scenarios conducted and their outcomes

3. Security Testing Report: Detailed results of security testing and vulnerability assessments

4. Performance Test Data: Raw data and analysis from performance testing

5. Compliance Documentation: Copies of relevant certifications and compliance documentation

6. Screenshot Appendix: Visual documentation of key features and issues identified during evaluation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Banking and Financial Services

Healthcare

Government and Public Sector

Education

Manufacturing

Retail

Telecommunications

Professional Services

Energy and Utilities

Relevant Teams

Information Technology

Quality Assurance

Information Security

Procurement

Compliance

Risk Management

Software Development

Systems Integration

Technical Operations

IT Audit

Relevant Roles

IT Director

Chief Technology Officer

Software Engineer

Systems Analyst

Quality Assurance Manager

IT Project Manager

Compliance Officer

Information Security Manager

IT Procurement Manager

Business Analyst

Technical Architect

Risk Assessment Officer

IT Auditor

Software Development Manager

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Authors

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