The End of Contract Letter is a crucial document in Irish employment practice, used to formally document the conclusion of an employment relationship. It is particularly relevant for fixed-term contracts, project completions, or mutually agreed terminations. This document must comply with Irish employment law, including the Unfair Dismissals Acts 1977-2015 and the Minimum Notice and Terms of Employment Acts. The letter serves multiple purposes: it confirms the termination date, outlines final payments and benefits, addresses company property return, reminds employees of any continuing obligations, and provides clarity on the transition process. It's an essential tool for maintaining clear records and ensuring both parties understand their rights and obligations during the employment conclusion.
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1. Recipient Details: Full name and address of the employee
2. Date: The date when the letter is issued
3. Subject Line: Clear indication that this is an end of contract letter
4. Contract Termination Statement: Clear statement confirming the end of employment contract, including the effective date
5. Reason for Termination: Brief explanation of why the contract is ending (e.g., fixed-term contract expiry, project completion)
6. Final Working Day: Confirmation of the last working day
7. Final Payment Details: Information about final salary, outstanding leave payments, and other entitlements
8. Company Property: List of company items to be returned and process for return
9. Signature Block: Space for employer signature, name, and title
1. Reference Offer: Include when the company is willing to provide future employment references
2. Restrictive Covenants Reminder: Include when the employee is bound by post-employment restrictions
3. Benefits Continuation: Include when there are benefits that extend beyond the termination date
4. Exit Interview: Include when an exit interview is to be scheduled
5. Severance Package: Include when additional severance benefits are being offered
6. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need formal handover
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of any benefits and their termination dates
4. Confidentiality Reminder: Summary of ongoing confidentiality obligations
5. Contact Information Form: Form for employee to provide future contact details for tax documents and correspondence
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