The End of Employment Letter serves as a crucial document in Irish employment relations, providing formal written confirmation of employment termination. It is used when an employee's employment is ending through any means - resignation, dismissal, redundancy, or retirement. The letter must comply with Irish employment law, including the Unfair Dismissals Acts 1977-2015 and related legislation. It typically includes essential information such as termination date, notice period arrangements, final payment details, and post-employment obligations. This document helps protect both employer and employee interests by clearly documenting the termination terms and ensuring all legal requirements are met. It also serves as an important reference document for future queries regarding the employment's conclusion.
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1. Employee and Company Details: Full names and addresses of both the employee and company, including employee ID if applicable
2. Confirmation of Employment End: Clear statement of employment termination, including the effective date and type of termination (e.g., resignation, dismissal, redundancy)
3. Notice Period: Details of notice period, whether it will be worked or paid in lieu
4. Final Payment Details: Overview of final salary, including any outstanding wages, bonuses, or commission
5. Return of Company Property: List of company property to be returned and deadline for return
6. Outstanding Leave: Calculation of any accrued but unused annual leave to be paid
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Reference Policy: Company's policy regarding future employment references
1. Redundancy Payment: Include when termination is due to redundancy, detailing statutory and any enhanced redundancy payments
2. Garden Leave: Include when employee is placed on garden leave during notice period
3. Post-Employment Restrictions: Include if there are specific non-compete or non-solicitation clauses to remind about
4. Outplacement Support: Include if company is providing career transition services
5. Settlement Agreement Reference: Include if termination is subject to a separate settlement agreement
6. Benefits Continuation: Include if any benefits continue post-employment
7. Share Options/Long-term Incentives: Include if employee has outstanding share options or long-term incentive plans
1. Final Payment Breakdown: Detailed calculation of final payment including salary, notice pay, holiday pay, and any other payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefit Termination Dates: Schedule showing end dates for various benefits and insurance coverage
4. Employee Tax Certificate: P45 or relevant tax documentation details
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