The Performance Improvement Plan Termination Letter is a crucial document used when an employee has not met the required performance standards despite being placed on a formal PIP. This document is specifically designed for use in Ireland and must comply with Irish employment law, particularly the Unfair Dismissals Acts 1977-2015 and the Code of Practice on Grievance and Disciplinary Procedures. It serves as the final documentation in a performance management process, providing evidence that the employee was given adequate opportunity to improve and that the termination decision was made following fair procedures. The letter typically follows a series of documented performance reviews, feedback sessions, and support measures provided during the PIP period.
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1. Letter Header and Date: Company letterhead, date, and employee's full contact details
2. Subject Line: Clear indication that this is a termination of employment letter
3. Opening Statement: Direct statement confirming termination of employment following PIP
4. PIP Reference: Details of the PIP including start date, review periods, and areas of concern
5. Performance Review Outcome: Summary of performance against PIP objectives and why targets were not met
6. Termination Details: Specific details about the termination including effective date and notice period
7. Final Pay and Benefits: Information about final salary, outstanding benefits, and holiday pay
8. Company Property: Instructions regarding return of company property and timeline
9. Closing Statement: Professional closing including any appeal rights and contact for questions
1. Garden Leave: Include when employee will be placed on garden leave during notice period
2. Payment in Lieu of Notice: Include when offering payment instead of having employee work notice period
3. Restrictive Covenants: Reference to any post-employment restrictions if applicable from employment contract
4. Reference Provision: Details about the type of reference that will be provided to future employers
5. Settlement Agreement Option: Include if offering a settlement agreement to prevent future claims
6. Handover Requirements: Include when specific handover of work or projects is required
1. PIP Summary Document: Detailed summary of the PIP objectives, meetings, and outcomes
2. Final Payment Calculation: Breakdown of final payment including salary, benefits, and deductions
3. Company Property Checklist: List of company items to be returned
4. Exit Process Document: Step-by-step guide for completing the termination process
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