A Job Confirmation Letter is a crucial document in the employment relationship under Maltese law, typically issued after a verbal offer has been accepted and before or immediately after the employee's start date. This document serves multiple purposes: it fulfills the legal requirement under the Employment Status National Standard Order to provide written employment terms, establishes clear expectations between the employer and employee, and provides a reference point for the employment relationship. The letter must comply with both Maltese employment law and relevant EU directives, making it essential to include all mandatory employment information while maintaining clarity and professionalism. It's particularly important in Malta's growing business sectors, where clear documentation of employment terms helps prevent future disputes and ensures regulatory compliance.
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1. Company Letterhead and Date: Official company letterhead including registration details and date of the letter
2. Employee Details: Full name and address of the employee
3. Job Title and Department: Specific position title and department/team the employee will be working in
4. Start Date: Confirmed employment commencement date
5. Employment Terms: Whether the position is permanent or fixed-term, and if fixed-term, the duration
6. Salary and Payment Details: Base salary, payment frequency, and method of payment
7. Working Hours: Standard working hours, days of work, and any shift patterns if applicable
8. Probation Period: Length of probationary period and conditions
9. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements
10. Notice Period: Required notice period for termination by either party
11. Signature Block: Space for employer signature, employee acknowledgment, and date
1. Reporting Structure: Include when the role has specific reporting lines or supervisory responsibilities
2. Bonus Structure: Include when the role includes performance bonuses or commission schemes
3. Confidentiality Statement: Include for roles dealing with sensitive information or trade secrets
4. Non-Compete Clause: Include for senior positions or roles with access to sensitive business information
5. Travel Requirements: Include if the role requires regular travel
6. Remote Working Arrangements: Include if the role involves any remote working provisions
7. Professional Development: Include if specific training or development programs are part of the offer
8. Company Car/Transport Allowance: Include if transportation benefits are part of the package
1. Benefits Package Details: Detailed breakdown of all employment benefits including health insurance, pension, etc.
2. Bonus Scheme Calculation: Detailed explanation of how bonuses or commissions are calculated
3. Job Description: Detailed description of role responsibilities and requirements
4. Company Policies Reference: List of applicable company policies and where to access them
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