The Conditional Offer Letter serves as a preliminary employment document in the Malaysian job market, bridging the gap between initial candidate selection and formal employment. This document is typically used when an employer wishes to express their intent to hire but needs certain conditions to be met before finalizing the employment relationship. The letter must comply with Malaysian employment laws, including the Employment Act 1955 and related regulations. A well-drafted Conditional Offer Letter includes essential employment terms, specific conditions that must be fulfilled, timeframes for acceptance and condition fulfillment, and clear consequences if conditions are not met. It protects both employer and employee interests by providing clarity on the pre-employment requirements while maintaining compliance with local labor laws.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Candidate Details: Full name and address of the prospective employee
3. Position and Employment Details: Job title, department, reporting relationship, and employment status (permanent/contract)
4. Commencement Date: Proposed start date of employment, subject to conditions being met
5. Compensation Package: Basic salary, allowances, bonuses, and other financial benefits
6. Conditions Precedent: Specific conditions that must be fulfilled before the offer becomes final
7. Deadline for Acceptance: Time period within which the offer must be accepted
8. Acceptance Method: Instructions on how to formally accept the offer
9. Company Signature: Authorized signatory details and signature
10. Acknowledgment Section: Space for candidate's acceptance signature and date
1. Probation Period: Include when the company policy requires a probationary period for new employees
2. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
3. Confidentiality Requirements: Include when the role involves access to confidential information
4. Mobility Clause: Include when the role may require relocation or travel
5. Stock Options: Include for senior positions or when equity compensation is offered
6. Working Hours and Location: Include when there are specific work arrangements (e.g., shift work, remote work)
7. Pre-employment Medical Check: Include when medical fitness is a condition of employment
8. Background Check Authorization: Include when background verification is required
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive list of employee benefits and eligibility criteria
3. Required Documents Checklist: List of documents needed for employment verification and onboarding
4. Company Policies Summary: Key company policies that the employee must acknowledge and comply with
5. Performance Bonus Structure: Detailed explanation of bonus calculations and conditions, if applicable
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