The Interview Offer Letter is a crucial document in the Malaysian recruitment process that formally initiates the interview stage of candidate selection. Used after initial application screening and before the actual interview, this document serves multiple purposes including confirming the company's interest in the candidate, providing essential interview logistics, and establishing a professional tone for the potential employment relationship. The letter must comply with Malaysian employment laws, particularly regarding fair treatment and personal data protection. Interview Offer Letters are typically issued by HR departments or hiring managers and may vary in complexity depending on the position level, whether the candidate is local or foreign, and if special arrangements such as travel or accommodation are required.
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1. Company Letterhead: Official company letterhead including company name, registration number, address, and contact details
2. Date: Current date formatted according to Malaysian business standards
3. Candidate Details: Full name and address of the candidate
4. Reference Number: Unique reference number for the interview invitation
5. Subject Line: Clear subject indicating 'Interview Invitation for [Position]'
6. Opening Paragraph: Acknowledgment of application and expression of interest in interviewing the candidate
7. Interview Details: Date, time, duration, and location of the interview
8. Position Information: Brief description of the role being interviewed for
9. Interview Format: Structure of the interview (e.g., panel, one-on-one, technical test)
10. Required Documents: List of documents to bring to the interview
11. Contact Information: Details of the person to contact for queries or confirmation
12. Closing: Professional closing with signature block of authorized personnel
1. Travel Arrangements: Include when the candidate needs to travel from another city/state, detailing any travel reimbursement or arrangements provided
2. Virtual Interview Instructions: Include for remote interviews, with platform details, technical requirements, and backup contact information
3. Pre-Interview Tasks: Include when candidates need to prepare presentations or complete assessments before the interview
4. Dress Code: Include when specific attire is required or when company dress code needs to be communicated
5. Parking Instructions: Include when on-site interview is conducted and parking arrangements need to be specified
6. Security Clearance: Include when special security procedures are required for entering the premises
7. Language Requirements: Include when the interview will be conducted in specific languages or when language proficiency will be tested
8. Accommodation Details: Include for international candidates or those requiring overnight stays
1. Map and Directions: Detailed directions to the interview location, including public transport options and landmarks
2. Interview Agenda: Detailed schedule of the interview process if multiple stages are involved in the same day
3. Required Documents Checklist: Comprehensive list of required documents with any specific format requirements
4. Pre-Interview Assessment: Any tests or assessments that need to be completed prior to the interview
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