The Consultant Offer Letter is a crucial document used when engaging independent contractors in Malaysia, serving as the formal offer and agreement document for consultancy services. It's designed to comply with Malaysian legislation, including the Contracts Act 1950 and relevant tax laws, while clearly distinguishing the relationship from employment under the Employment Act 1955. This document is typically used when companies need specialized expertise on a project basis, require temporary professional services, or seek to engage experts without creating an employer-employee relationship. The letter includes essential terms such as scope of work, payment terms, intellectual property rights, and confidentiality provisions, while maintaining the independent nature of the consulting relationship.
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1. Letter Header: Company letterhead, date, and consultant's contact details
2. Opening: Formal greeting and purpose of the letter
3. Engagement Terms: Clear statement of engaging the individual as an independent consultant
4. Scope of Services: Brief description of consulting services to be provided
5. Duration: Term of the consultancy engagement
6. Fees and Payment: Consulting fees, payment schedule, and any expenses policy
7. Independent Contractor Status: Clear statement of independent contractor relationship and not employment
8. Confidentiality: Basic confidentiality obligations
9. Intellectual Property: Ownership of work product and pre-existing IP
10. Termination: Basic termination provisions
11. Acceptance: Signature blocks and acceptance statement
1. Performance Metrics: Include when specific deliverables or KPIs need to be met
2. Equipment and Resources: Include when company will provide specific tools or resources
3. Non-Compete: Include for consultants who may work with competitors
4. Insurance Requirements: Include when consultant needs to maintain specific insurance coverage
5. Travel Requirements: Include when position requires travel
6. Compliance Requirements: Include when specific regulatory or industry compliance is needed
7. Background Check: Include when security clearance or background checks are required
1. Schedule A - Detailed Scope of Services: Detailed description of consulting services, deliverables, and timelines
2. Schedule B - Fee Schedule: Detailed breakdown of fees, payment milestones, and expense policies
3. Schedule C - Company Policies: Relevant company policies applicable to consultants
4. Appendix 1 - Required Compliance Documents: List of documents consultant needs to provide (tax forms, certificates, etc.)
5. Appendix 2 - Equipment List: List of any company equipment provided to consultant
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Education
Professional Services
Construction
Energy
Telecommunications
Retail
Agriculture
Mining
Transportation
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Procurement
Operations
Project Management Office
Business Development
Strategy
Information Technology
Research and Development
Relevant Roles
Management Consultant
IT Consultant
Financial Advisor
Strategy Consultant
Technical Consultant
Business Analyst
Project Management Consultant
HR Consultant
Marketing Consultant
Legal Consultant
Environmental Consultant
Engineering Consultant
Healthcare Consultant
Education Consultant
Research Consultant
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