The Maternity Leave Letter to Employee is a crucial document used in Malaysian employment contexts to formally communicate and confirm maternity leave arrangements between an employer and an employee. This document is required when an employee has notified their employer of pregnancy and submitted a maternity leave request. It must comply with the Employment Act 1955 (as amended in 2022), which mandates 98 days of paid maternity leave for eligible employees. The letter serves multiple purposes: it confirms the approved leave period, documents the start and end dates, outlines both statutory and company-specific benefits, and provides essential information about the leave process. This formal communication is important for both legal compliance and maintaining clear records of the agreed arrangements.
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1. Company Letterhead and Date: Official company letterhead with full contact details and date of letter
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a maternity leave confirmation letter
4. Confirmation of Leave Approval: Statement confirming approval of maternity leave request
5. Leave Duration: Specific dates of the approved maternity leave period (98 days as per Malaysian law)
6. Maternity Benefits: Details of paid leave entitlement and any additional benefits
7. Return to Work Date: Expected date of return to work after maternity leave
8. Contact Information: Details of who to contact for leave-related queries or emergencies
9. Signature Block: Space for authorized signatory with name and designation
1. Flexible Work Arrangements: Details of any flexible working options available upon return to work
2. Handover Instructions: Requirements for handover of duties before commencing leave
3. Additional Company Benefits: Any extra company-specific maternity benefits beyond statutory requirements
4. Nursing Facilities: Information about available nursing facilities and breaks upon return
5. Early Return Provisions: Procedures if employee wishes to return before the full leave period
6. Leave Extension Options: Information about possibilities for extending leave if needed
1. Company Maternity Policy: Full details of the company's maternity leave policy and benefits
2. Handover Checklist: Template for documenting handover of responsibilities
3. Return to Work Form: Form to be completed before returning to work
4. Benefits Summary: Detailed breakdown of all applicable maternity benefits and entitlements
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Technology
Manufacturing
Retail
Professional Services
Public Sector
Hospitality
Telecommunications
Construction
Energy
Media and Entertainment
Transportation
Consumer Goods
Relevant Teams
Human Resources
Payroll
Legal
Compliance
Employee Relations
Benefits Administration
Personnel Administration
Operations
Administrative Services
Relevant Roles
Human Resources Director
HR Manager
HR Executive
HR Administrator
Benefits Coordinator
Employee Relations Manager
HR Business Partner
Personnel Manager
Payroll Manager
Leave Administrator
HR Operations Manager
Talent Management Specialist
Office Manager
Administrative Manager
Compliance Officer
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