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Third Party Confirmation Letter for the Netherlands

Third Party Confirmation Letter Template for Netherlands

A Third Party Confirmation Letter under Dutch law is a formal document used to provide official confirmation or verification of specific facts, circumstances, or obligations to a third party. Operating within the framework of Dutch civil law and commercial code, this document serves as a legally binding statement that can be relied upon by the specified parties. The letter typically contains explicit confirmations regarding financial positions, contractual relationships, corporate status, or other material facts, and is commonly used in business transactions, audits, or regulatory compliance matters. The document's structure and content are governed by Dutch law principles, particularly those found in the Dutch Civil Code (Burgerlijk Wetboek), and may also need to comply with relevant EU regulations depending on its use and scope.

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Third Party Confirmation Letter

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What is a Third Party Confirmation Letter?

The Third Party Confirmation Letter is a crucial document in Dutch business and legal practice, used when formal verification or confirmation of specific information is required by external parties. This document type is commonly employed in various scenarios such as confirming outstanding balances for auditors, verifying contractual relationships for stakeholders, or providing assurance about corporate status or authority for transaction purposes. Under Dutch law, these confirmations carry legal weight and must be carefully drafted to ensure accuracy and compliance with the Dutch Civil Code and related regulations. The letter typically includes specific statements about the subject matter being confirmed, any relevant qualifications or limitations, and clear identification of parties authorized to rely on the confirmation. It serves as a risk management tool by providing documented evidence of facts or circumstances at a specific point in time, often required for regulatory compliance, audit purposes, or as part of due diligence processes.

What sections should be included in a Third Party Confirmation Letter?

1. Letter Header: Date, reference number, and formal letterhead details

2. Addressee Details: Full name and address of the recipient(s) of the confirmation

3. Reference Line: Clear identification of the subject matter or transaction being confirmed

4. Opening Salutation: Formal greeting appropriate to the business context

5. Transaction Reference: Brief description of the underlying transaction or relationship being confirmed

6. Confirmation Statements: Specific details of what is being confirmed, including any relevant dates, amounts, or obligations

7. Authority Statement: Confirmation of the authority to make these representations

8. Contact Information: Details of who to contact for any queries or further information

9. Closing and Signature Block: Formal closing, including full signatory details and position/authority

What sections are optional to include in a Third Party Confirmation Letter?

1. Governing Law Statement: Include when there's a need to explicitly state that Dutch law governs the confirmation

2. Reliance Statement: Include when specifying which parties may rely on the confirmation

3. Time Limitation: Include when the confirmation is only valid for a specific period

4. Disclaimer: Include when limiting the scope or extent of the confirmation

5. Confidentiality Statement: Include when the confirmation contains sensitive information

6. Third Party Rights: Include when addressing whether third parties can rely on or enforce the confirmation

7. Capacity Statement: Include when confirming the capacity in which the confirmation is being given

What schedules should be included in a Third Party Confirmation Letter?

1. Copy of Underlying Agreement: Attach when referencing specific terms or obligations from an underlying agreement

2. Authorization Evidence: Attach when including evidence of authority to provide the confirmation (e.g., board resolutions, powers of attorney)

3. Supporting Documentation: Attach when specific documents are needed to support the confirmations being made

4. Specimen Signatures: Attach when there's a need to verify authorized signatories

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions




















Clauses

















Relevant Industries

Financial Services

Banking

Insurance

Real Estate

Corporate Services

Professional Services

Manufacturing

Construction

Energy

Technology

Telecommunications

Healthcare

Retail

Transportation

Infrastructure

Relevant Teams

Legal

Finance

Compliance

Risk Management

Treasury

Corporate Secretariat

Operations

Client Services

Transaction Management

Audit

Corporate Affairs

Regulatory Affairs

Relevant Roles

Legal Counsel

Corporate Secretary

Chief Financial Officer

Financial Controller

Compliance Officer

Risk Manager

Managing Director

Board Member

Treasury Manager

Audit Manager

Account Manager

Relationship Manager

Transaction Manager

Operations Director

Company Director

General Counsel

Senior Legal Advisor

Finance Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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