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Dealership Complaint Letter Template for Belgium

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Key Requirements PROMPT example:

Dealership Complaint Letter

"I need a Dealership Complaint Letter in Belgian jurisdiction regarding a defective electric vehicle purchased in January 2025, which has experienced repeated battery failures despite three repair attempts, and I want to demand either a full replacement or complete refund."

Document background
The Dealership Complaint Letter is a crucial document used when a consumer needs to formally address issues with a vehicle purchase, repair, or service from a car dealership in Belgium. This document serves as an official record of the complaint and often represents a necessary step before pursuing legal action or alternative dispute resolution. It must comply with Belgian consumer protection laws and EU regulations, including specific requirements under the Belgian Code of Economic Law and EU Consumer Rights Directive. The letter typically details the purchase information, describes the issues encountered, references relevant legal rights, and clearly states the desired resolution. It's particularly important in establishing a paper trail and demonstrating reasonable attempts to resolve the dispute before escalating to legal authorities or consumer protection bodies.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the complainant

2. Date: Current date of the letter

3. Recipient Details: Dealership name, address, and if possible, specific department or person responsible

4. Subject Line: Clear indication that this is a formal complaint with reference numbers if applicable

5. Purchase Information: Details of the vehicle purchase including date, model, price, and contract reference numbers

6. Issue Description: Clear and factual description of the problem(s) encountered

7. Previous Communication: Summary of any previous attempts to resolve the issue

8. Legal Rights Reference: Reference to relevant consumer rights under Belgian law

9. Resolution Request: Specific actions requested from the dealership to resolve the issue

10. Response Timeline: Reasonable deadline for the dealership to respond

11. Closing: Professional closing with signature and contact information

Optional Sections

1. Expert Assessment: Include when technical evaluation of the vehicle has been performed by an independent expert

2. Financial Impact: Detail any additional costs incurred due to the issue when seeking financial compensation

3. Warranty Information: Include when the complaint relates to warranty coverage

4. Alternative Resolution Warning: Reference to potential legal action or consumer protection authority involvement if satisfaction is not achieved

5. Mediation Request: Suggestion for third-party mediation if direct resolution attempts have failed

Suggested Schedules

1. Purchase Documentation: Copies of sales contract, invoice, and related purchase documents

2. Service History: Records of all relevant maintenance and repair work

3. Communication Records: Copies of previous correspondence, emails, or notes from conversations with the dealership

4. Photographic Evidence: Photos or videos documenting the issues being complained about

5. Expert Reports: Any technical reports or assessments from qualified professionals

6. Cost Documentation: Receipts or estimates for repairs or related expenses

7. Warranty Documents: Copies of warranty certificates and terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Automotive

Retail

Consumer Goods

Legal Services

Insurance

Transportation

Manufacturing

Customer Service

Relevant Teams

Legal Affairs

Customer Relations

Quality Assurance

Sales

After-Sales Service

Compliance

Technical Support

Dispute Resolution

Consumer Protection

Documentation

Relevant Roles

Customer Service Manager

Dealership Manager

Legal Counsel

Consumer Rights Advisor

Quality Assurance Manager

Sales Manager

After-Sales Service Manager

Compliance Officer

Customer Relations Executive

Dispute Resolution Specialist

Technical Service Manager

Consumer Protection Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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