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Formal Complaint About A Colleague Template for Belgium

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Key Requirements PROMPT example:

Formal Complaint About A Colleague

"I need to draft a Formal Complaint About A Colleague regarding repeated instances of verbal harassment and intimidation in our open-plan office environment, with specific incidents occurring between January and March 2025, ensuring compliance with Belgian workplace harassment regulations."

Document background
A Formal Complaint About A Colleague is a crucial document in Belgian workplace dispute resolution, designed to address serious workplace issues that cannot be resolved through informal channels. This document is utilized when an employee needs to formally report misconduct, harassment, discrimination, or other inappropriate behavior by a colleague, following the requirements set forth in Belgian labor law, particularly the Well-being at Work Act and the Law on Protection Against Violence and Moral or Sexual Harassment at Work. The document must be detailed and factual, including specific incidents, dates, witness information, and supporting evidence, while maintaining professional objectivity. It serves as the foundation for formal investigation procedures and may be referenced in legal proceedings if necessary. The document should be submitted to appropriate authorities within the organization, such as HR or a prevention advisor, and may trigger formal investigation procedures under Belgian workplace regulations.
Suggested Sections

1. Personal Information: Complainant's details including name, position, department, and contact information

2. Subject of Complaint: Details of the colleague against whom the complaint is filed, including name, position, and department

3. Nature of Complaint: Clear classification of the type of complaint (e.g., harassment, professional misconduct, discrimination)

4. Detailed Description of Incidents: Chronological account of specific incidents with dates, times, locations, and factual descriptions

5. Impact Statement: Description of how the behavior has affected the complainant's work, well-being, or workplace environment

6. Previous Actions Taken: Description of any informal attempts to resolve the issue or previous reporting of incidents

7. Witnesses: Names and contact information of any witnesses to the reported incidents

8. Desired Outcome: Clear statement of what resolution or action the complainant is seeking

9. Declaration: Statement confirming the truth of the information provided and understanding of the complaint process

Optional Sections

1. Medical Impact: Include when the incidents have resulted in physical or psychological health issues requiring medical attention

2. Safety Concerns: Include when there are immediate safety or security concerns that need addressing

3. Union Representative Details: Include when a union representative is involved in the complaint process

4. External Complaints: Include when parallel complaints have been filed with external authorities

5. Request for Confidentiality: Include when specific confidentiality measures beyond standard procedures are requested

6. Interim Measures: Include when temporary measures are needed while the complaint is being investigated

Suggested Schedules

1. Evidence Log: Chronological list of all supporting evidence with descriptions

2. Communication Records: Copies of relevant emails, messages, or other communications related to the incidents

3. Witness Statements: Written statements from witnesses who have agreed to support the complaint

4. Medical Reports: Copies of relevant medical reports if health has been impacted

5. Previous Complaints: Copies of any previous relevant complaints or reports filed

6. Photographic Evidence: Any relevant photos, videos, or visual evidence of incidents or their impact

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Financial Services

Healthcare

Education

Manufacturing

Technology

Retail

Professional Services

Public Sector

Construction

Hospitality

Transportation

Energy

Telecommunications

Non-Profit

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Administration

Finance

Information Technology

Customer Service

Sales

Marketing

Research and Development

Production

Quality Assurance

Facilities Management

Relevant Roles

Employee

Manager

Supervisor

Human Resources Director

Compliance Officer

Department Head

Team Leader

Executive

Administrator

Coordinator

Specialist

Officer

Associate

Director

Vice President

Project Manager

Consultant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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