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The Distribution Agreement Termination Letter is a crucial document used when a supplier or manufacturer wishes to end a distribution relationship in Belgium. This document must be carefully drafted due to Belgium's uniquely protective distribution laws, particularly the Law of 1961, which provides significant protection to distributors. The letter should be used when formal termination is required and must include specific elements such as clear termination notice, notice period compliance, and addressing potential compensation rights. It's essential to note that Belgian courts have historically interpreted distributor rights broadly, making it crucial for the termination letter to be comprehensive and compliant with all legal requirements. The document typically includes references to the original agreement, specific termination provisions, transition arrangements, and post-termination obligations.

1. Letterhead and Date: Full company details of the sender, including registered address and company number, and the current date

2. Recipient Details: Full details of the recipient company, including address and for the attention of relevant executive

3. Reference Line: Reference to the Distribution Agreement being terminated, including its date and parties

4. Notice of Termination: Clear and unambiguous statement of termination, citing relevant contract clause and/or legal basis

5. Notice Period: Specification of the notice period and the effective termination date, ensuring compliance with Belgian law requirements

6. Reason for Termination: Statement of the grounds for termination, if applicable and strategic to include

7. Immediate Actions Required: List of immediate actions required from the distributor during the notice period

8. Post-Termination Obligations: Overview of ongoing obligations and restrictions after termination

9. Signature Block: Authorized signatory details and signature space