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The Termination of Services Letter to Client is a critical business document used when a service provider needs to formally end a professional service arrangement with a client in Belgium. This document must comply with Belgian Civil Code requirements, particularly Articles 1134-1135, and relevant consumer protection laws. It is typically used when services need to be discontinued due to contract completion, strategic business decisions, or other legitimate reasons. The letter should include specific details about the service being terminated, effective date, notice period compliance, outstanding obligations, and transition arrangements. Under Belgian law, such termination notices must be clear, unambiguous, and provide adequate notice periods as specified in the original service agreement or as required by law. This document serves both as a legal notification and a professional communication tool to ensure smooth service conclusion while maintaining good business relationships.

1. Letter Header: Company letterhead, date, reference number, and full contact details of both parties

2. Subject Line: Clear indication that this is a service termination notice

3. Service Identification: Specific reference to the service agreement being terminated, including original contract date and reference number

4. Termination Notice: Clear statement of termination, citing relevant contract clauses and effective date

5. Reason for Termination: Brief, professional explanation of the termination decision if appropriate

6. Outstanding Obligations: Summary of any remaining payments, services, or obligations to be fulfilled by either party

7. Next Steps: Clear outline of the transition process and what the client can expect

8. Contact Information: Details of who to contact for questions or transition-related matters

9. Closing: Professional closing statement, signature block with authorized signatory details