The Letter For End Of Contract Notification is a crucial document in Belgian employment law, used when formally terminating an employment relationship. It must be drafted in accordance with the Belgian Employment Contracts Act and related legislation, which mandate specific content and delivery methods. This document is essential for both employers and employees as it serves multiple purposes: officially communicating the termination, specifying notice periods and final working days, detailing final settlements, and providing necessary information for social security and unemployment benefits. The letter must include mandatory elements required by Belgian law, such as precise dates, payment details, and information about outstanding benefits. It also serves as a key reference document for both parties regarding the terms of separation and any continuing obligations.
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1. Header with Contact Information: Company letterhead, date, and full contact details of both employer and employee
2. Subject Line: Clear indication that this is an end of contract notification
3. Formal Address: Professional greeting and employee's full name and address
4. Contract Termination Statement: Clear and unambiguous statement of contract termination, including reference to the employment contract
5. Key Dates: Last working day, notice period details, and effective termination date
6. Final Settlement Information: Information about final salary, holiday pay, and other outstanding benefits
7. Return of Company Property: List of company items to be returned and deadline
8. Signature Block: Space for authorized signatory's details and signature
1. Garden Leave Provisions: Used when the employee is placed on garden leave during the notice period
2. Non-Compete Reminder: Include if the original contract contained non-compete clauses
3. Outplacement Services: Required for terminations where outplacement services must be offered under Belgian law
4. Reason for Termination: Include if required under CBA 109 or if dismissal is for cause
5. Handover Instructions: Include if there are specific projects or responsibilities that need formal handover
6. Reference Offer: Optional offer to provide employment references
1. Form C4: Mandatory unemployment certificate required by Belgian law
2. Final Settlement Calculation: Detailed breakdown of final payment including all entitlements
3. Company Property Checklist: Itemized list of company assets to be returned
4. Certificate of Employment: Official document confirming the employment period and position
5. Holiday Pay Calculation: Detailed calculation of remaining holiday pay and vacation days
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