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The Employer Requesting Reference Letter is a crucial document in the Belgian employment landscape, used during the hiring process to verify candidates' previous employment history and performance. This document type must comply with Belgian labor law, the Belgian Privacy Act of 2018, and EU GDPR regulations regarding the handling of personal data. The reference request letter is typically used after initial job interviews and before final employment offers, requiring careful consideration of privacy rights, data protection, and anti-discrimination laws. It serves as a formal channel for obtaining verified information about a candidate's work history, while respecting both the candidate's and former employer's rights and obligations under Belgian law.

1. Sender Details: Full company name, address, and contact information of the requesting employer

2. Recipient Details: Former employer's name, company name, and complete address

3. Date: Date of the letter

4. Subject Line: Clear indication that this is a reference request for a specific employee

5. Introduction: Brief introduction explaining the purpose of the letter and identifying the employee for whom the reference is requested

6. Employment Verification Request: Request for confirmation of employment dates, position held, and basic job responsibilities

7. Reference Questions: Specific areas for which feedback is requested (e.g., performance, reliability, skills)

8. Data Protection Statement: Statement acknowledging GDPR compliance and data protection requirements

9. Response Instructions: Clear instructions on how and where to send the reference

10. Closing: Professional closing with thank you note and signature block