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A Disengagement Letter is a crucial document used in Switzerland to formally conclude a professional service relationship between a service provider and their client. It serves multiple purposes under Swiss law, including documenting the termination date, addressing final billing arrangements, establishing document retention protocols, and outlining continuing obligations such as confidentiality and data protection. The letter must comply with the Swiss Code of Obligations and relevant professional regulations, particularly important in regulated industries such as legal, financial, and professional services. This document helps manage risk, ensures clear communication, and provides a formal record of the service termination while protecting both parties' interests. The Disengagement Letter is especially critical in situations involving sensitive client information, regulatory oversight, or complex service arrangements.

1. Letterhead and Date: Professional letterhead including firm details and current date

2. Recipient Details: Full name and address of the client

3. Reference Line: Matter reference and subject line identifying the engagement being terminated

4. Confirmation of Termination: Clear statement confirming the termination of services and effective date

5. Summary of Services: Brief overview of services provided to date and current status

6. Final Actions: List of any final tasks to be completed before disengagement

7. Document Handling: Information about return or retention of client documents

8. Outstanding Fees: Statement regarding final billing and payment arrangements

9. Continuing Obligations: Overview of ongoing confidentiality and professional obligations

10. Next Steps: Clear instructions for the client regarding any necessary actions

11. Closure: Professional closing with signature block