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The Farewell Letter to Employee is an essential document in German professional settings, serving as a formal acknowledgment of an employee's departure while maintaining positive professional relationships. This document is typically issued near the end of an employee's tenure, after the formal termination agreement has been executed but before their last working day. It should complement, not replace, the mandatory formal documentation required under German labor law. The letter combines professional courtesy with personal appreciation, reflecting the German business culture's emphasis on formal yet respectful communication. While not legally required, a well-crafted farewell letter can strengthen the company's employer brand and maintain valuable professional networks. The document should align with German data protection regulations (BDSG) and maintain consistency with any formal employment references (Arbeitszeugnis) being provided.

1. Date and Location: Standard German business letter format requires the city and date at the top

2. Employee's Full Name and Address: Formal address block as per German business letter standards

3. Subject Line (Betreff): Clear indication that this is a farewell letter (e.g., 'Farewell Letter - [Employee Name]')

4. Salutation: Professional yet warm greeting using the employee's name

5. Acknowledgment of Service: Statement of the employee's tenure and last working day

6. Expression of Gratitude: Specific appreciation for the employee's contributions and achievements

7. Well-wishes: Professional good wishes for the employee's future endeavors

8. Closing Remarks: Final professional closing statement

9. Signature Block: Company representative's signature, name, and title