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Facilities Management Agreement
"I need a Facilities Management Agreement for our new office building in Manchester, covering cleaning, security, and maintenance services, with strict KPIs and monthly reporting requirements, to commence from March 2025."
1. Parties: Identification and details of the service provider and client
2. Background: Context of the agreement and brief description of the facilities and services required
3. Definitions: Defined terms used throughout the agreement
4. Services: Detailed description of facilities management services to be provided
5. Service Standards: Performance levels and quality standards required
6. Term and Termination: Duration of agreement and termination provisions
7. Charges and Payment: Pricing, payment terms, and review mechanisms
8. Staff and Resources: Requirements for personnel, equipment, and resources
9. Health and Safety: Health and safety obligations and compliance requirements
10. Insurance and Liability: Insurance requirements and liability provisions
1. TUPE: Employment transfer provisions - used when existing staff may transfer to new service provider
2. Environmental Requirements: Specific environmental obligations - used when environmental impact is a significant consideration
3. Security Requirements: Specific security measures and protocols - used for high-security facilities or sensitive locations
4. Change Control: Procedures for implementing changes to services - used for complex or long-term agreements
5. Disaster Recovery: Business continuity and emergency procedures - used for critical facilities or services
1. Service Specification: Detailed description of each service to be provided
2. Service Levels: KPIs and performance measurement criteria
3. Pricing Schedule: Detailed breakdown of charges and payment terms
4. Site Information: Details of facilities covered by the agreement
5. Equipment Inventory: List of equipment provided or maintained
6. Staff Information: Details of key personnel and organizational structure
7. Reporting Requirements: Format and frequency of required reports
8. Health and Safety Procedures: Detailed health and safety protocols
9. Form of Performance Bond: Template for performance security where required
10. TUPE Information: Employee information for TUPE purposes where applicable
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