Privacy Notice

Privacy Notice Template for Indonesia

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Key Requirements PROMPT example:

"I need a Privacy Notice for my Indonesian e-commerce startup launching in March 2025, which will collect customer data and use AI-powered recommendation systems, ensuring compliance with the PDP Law while covering international data transfers to our cloud servers in Singapore."

Document background

This Privacy Notice is essential for organizations operating in Indonesia that collect, process, or control personal data. It is required under Law No. 27 of 2022 (PDP Law) and must be provided to data subjects before or during personal data collection. The document should be used to inform individuals about how their personal data is handled, their rights under Indonesian law, and the organization's data protection practices. The Privacy Notice must address specific requirements outlined in the PDP Law and KOMINFO regulations, including transparency in processing activities, data security measures, and international transfer requirements where applicable. It serves both as a compliance document and as a trust-building tool with stakeholders, demonstrating commitment to data protection principles and regulatory requirements in Indonesia.

Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose, including the identity of the data controller

2. Scope of Privacy Notice: Clear description of who the privacy notice applies to and what activities it covers

3. Types of Personal Data Collected: Detailed list and description of personal data categories collected and processed

4. Purposes of Processing: Explanation of why personal data is collected and how it will be used

5. Legal Basis for Processing: Description of the legal grounds for processing personal data under Indonesian law

6. Data Sharing and Disclosure: Information about third parties with whom data is shared and the purposes of sharing

7. Data Security Measures: Description of technical and organizational measures to protect personal data

8. Data Subject Rights: Explanation of individual rights under the PDP Law and how to exercise them

9. Data Retention: Information about how long personal data is kept and criteria for retention periods

10. Contact Information: Details for contacting the organization regarding privacy matters

Optional Sections

1. International Data Transfers: Required if personal data is transferred outside of Indonesia, detailing the legal basis and safeguards for such transfers

2. Cookies and Tracking Technologies: Required for online services that use cookies or similar tracking technologies

3. Children's Privacy: Required if services are directed at or may collect data from children under 17 years old

4. Specific Processing Activities: Required for special categories of data processing such as profiling or automated decision-making

5. Industry-Specific Disclosures: Required for regulated industries with additional privacy requirements (e.g., healthcare, financial services)

Suggested Schedules

1. Data Processing Activities Register: Detailed list of specific data processing activities, including purposes, categories of data, and retention periods

2. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

3. Third Party Processors List: List of approved data processors and sub-processors, including their roles and locations

4. Cookie List: Detailed list of cookies and similar technologies used, including their purposes and duration (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Healthcare

Financial Services

E-commerce

Education

Telecommunications

Retail

Insurance

Professional Services

Manufacturing

Hospitality

Transportation

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Data Protection

Operations

Digital Services

Customer Relations

Corporate Governance

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

IT Director

Chief Technology Officer

Chief Information Security Officer

Privacy Manager

General Counsel

Regulatory Compliance Officer

Data Governance Manager

Operations Manager

Digital Services Manager

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