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Separation Notice Template for Indonesia

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Key Requirements PROMPT example:

Separation Notice

"I need a Separation Notice for a senior manager in our Jakarta office who will be terminated due to company restructuring, with the termination effective March 15, 2025, including clauses about confidentiality and a 3-month garden leave period."

Document background
A Separation Notice is a crucial document used in Indonesian employment relationships to formally communicate and document the termination of employment. This document must be issued in compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower (as amended by Law No. 11 of 2020) and related regulations. The notice serves multiple purposes: it officially documents the termination decision, specifies the effective date and reason for termination, outlines the notice period, details final payments including severance and other entitlements, and addresses the return of company property. The document is essential for both legal compliance and maintaining clear documentation of the employment termination process. It should be issued with sufficient notice as required by law and employment contracts, typically ranging from 30 days to three months, depending on the circumstances and position level.
Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date: The official date of the separation notice

3. Reference Number: Internal reference number for the termination notice

4. Employee Details: Full name, employee ID, position, and department of the employee

5. Subject Line: Clear indication that this is a Separation Notice

6. Termination Statement: Clear statement of employment termination including the effective date

7. Reason for Termination: Legal basis and specific reason for termination in accordance with Indonesian labor law

8. Notice Period: Details of the notice period and last working day

9. Final Settlement: Information about final salary, severance pay, and other entitlements as per Indonesian regulations

10. Company Property: List of company properties to be returned and process for return

11. Signature Block: Space for authorized signatory's name, title, and signature

Optional Sections

1. Non-Compete Reminder: Include when the employee has existing non-compete obligations

2. Confidentiality Reminder: Include when the employee has access to sensitive information

3. Transition Plan: Include when the employee needs to handle knowledge transfer or complete specific tasks before departure

4. Release Agreement Reference: Include when a separate release agreement is being offered

5. Outplacement Support: Include when the company is offering career transition assistance

6. Medical Benefits Extension: Include when applicable for continuing medical coverage

Suggested Schedules

1. Calculation of Final Payments: Detailed breakdown of severance pay, long service pay, and other entitlements as per Indonesian labor law

2. Company Property Checklist: Itemized list of company assets to be returned

3. Exit Process Checklist: Step-by-step guide for completing the termination process

4. Benefits Summary: Summary of any continuing benefits or benefit conversion options

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Transportation

Professional Services

Energy

Telecommunications

Consumer Goods

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Industrial Relations

Corporate Secretariat

Executive Management

Operations

Administration

Relevant Roles

Human Resources Manager

Legal Counsel

HR Director

Compliance Officer

Employee Relations Manager

HR Business Partner

General Manager

Department Head

HR Administrator

Legal Manager

Chief Human Resources Officer

Industrial Relations Manager

HR Operations Manager

Corporate Secretary

Chief Executive Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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