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Student Transfer Letter

Student Transfer Letter Template for Indonesia

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Key Requirements PROMPT example:

Student Transfer Letter

"I need a Student Transfer Letter for my daughter's transfer from Jakarta International School to Singapore International School, effective March 2025, including her special achievements in mathematics and required documentation for international transfer."

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Document background
The Student Transfer Letter is a crucial document in the Indonesian education system, required when a student needs to move from one educational institution to another. This document is mandated by Indonesian education regulations, particularly under Law No. 20 of 2003 on the National Education System and related ministerial regulations. It serves multiple purposes: officially releasing the student from their current institution, confirming their academic and behavioral standing, and providing necessary information to the receiving institution. The letter must include specific administrative details, academic records, and supporting documentation as required by Indonesian education authorities. It is typically used during academic year transitions, family relocations, or when students seek different educational programs, and must be processed through proper administrative channels to maintain educational continuity and compliance with national standards.
Suggested Sections

1. Header Information: Official letterhead, reference number, date, and subject line identifying the document as a Student Transfer Letter

2. Recipient Details: Name and address of the receiving school/institution

3. Student Information: Complete student details including full name, student ID, date of birth, and current grade/level

4. Current School Information: Details of the current school, including registration number and accreditation status

5. Transfer Request Details: Specific information about the transfer including reason, intended transfer date, and target grade/level

6. Academic Standing: Statement of student's current academic status, including completion of required credits or subjects

7. Behavioral Statement: Confirmation of good standing regarding student conduct and discipline

8. Authorization: Signature section for school principal/authorized official with official stamp

Optional Sections

1. Special Achievement Record: Include when student has notable academic, sports, or extracurricular achievements that may be relevant for the receiving institution

2. Health Information: Include when student has specific health conditions that need attention or continuing care

3. Outstanding Obligations: Include if there are any pending financial or administrative matters to be resolved

4. Special Accommodation Requirements: Include when student requires specific learning support or physical accommodations

5. Parent/Guardian Consent: Include for students under 18 or when specifically required by receiving institution

Suggested Schedules

1. Academic Transcript: Official record of student's academic performance and completed subjects

2. Attendance Record: Documentation of student's attendance history

3. Student Health Record: Copy of student's health and immunization records

4. Previous Certificates: Copies of any relevant educational certificates or achievements

5. Identity Documents: Copies of student's ID card, birth certificate, and/or family card (Kartu Keluarga)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Education

Primary Education

Secondary Education

Higher Education

Special Education

International Education

Educational Administration

School Management

Student Services

Relevant Teams

Administration

Academic Affairs

Student Services

Admissions

Registration

Compliance

Student Records

International Office

Front Office

Educational Support

Relevant Roles

School Principal

Academic Director

Admissions Officer

Student Affairs Coordinator

Administrative Secretary

Education Consultant

Registrar

Enrollment Manager

Student Services Officer

Academic Coordinator

Compliance Officer

Education Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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