The Job Abandonment Letter is a crucial document in Malaysian employment practice, used when an employee has ceased attending work without proper notification or authorization. This document becomes necessary when an employee has been absent beyond the period permitted by company policy or Malaysian labor law without providing justification or maintaining communication. The letter serves multiple purposes: it formally documents the termination of employment, provides evidence of the employer's reasonable attempts to contact the employee, and outlines the handling of final payments and company property. In Malaysia, this document must align with the Employment Act 1955 and related employment regulations, particularly regarding termination procedures and employee rights. The letter is essential for protecting the employer's interests in potential future disputes while ensuring compliance with legal requirements for employment termination.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with full name and last known address
2. Subject Line: Clear indication that this is a Job Abandonment Notice/Termination of Employment
3. Absence Documentation: Specific dates of unauthorized absence and attempts to contact the employee
4. Policy Reference: Citation of relevant company policies regarding attendance and job abandonment
5. Legal Basis: Reference to relevant sections of the Employment Act 1955 and company policies that justify the termination
6. Termination Statement: Clear statement that employment is terminated due to job abandonment
7. Final Payment Information: Details of final salary, outstanding benefits, and payment arrangements
8. Company Property: Request for return of company property and documents
9. Closing: Formal signature block with name and title of authorized company representative
1. Previous Warnings: Include if there were prior incidents or warnings regarding attendance
2. Benefits Information: Include if there are specific benefits, insurance, or retirement arrangements that need to be addressed
3. Legal Rights Statement: Include if company policy or local practice requires informing employee of their right to appeal or dispute the termination
4. Non-Compete Reminder: Include if the employee was subject to non-compete or confidentiality agreements
5. Exit Procedures: Include if there are specific company exit procedures that need to be followed
1. Attendance Records: Documentation of absence dates and patterns
2. Communication Log: Record of all attempts to contact the employee
3. Outstanding Payments Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
4. Company Property Checklist: List of company items to be returned
5. Relevant Company Policies: Copies of attendance and job abandonment policies referenced in the letter
Relevant legal definitions
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Manufacturing
Services
Retail
Construction
Technology
Healthcare
Education
Financial Services
Hospitality
Logistics
Oil and Gas
Agriculture
Professional Services
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Management
Corporate Secretariat
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employment Relations Manager
HR Business Partner
Personnel Manager
HR Administrator
Compliance Officer
Department Manager
Operations Manager
General Manager
Company Secretary
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