The Job Offer Rejection Letter Due To Health Reasons is a crucial document used when an employer must decline a candidate's application or withdraw a job offer based on health-related factors that materially affect the candidate's ability to perform essential job functions. This document is particularly relevant in Malaysia, where it must comply with specific legal requirements including the Employment Act 1955, Personal Data Protection Act 2010, and Persons with Disabilities Act 2008. It should be used only when legitimate occupational requirements cannot be met due to health conditions, and after considering all reasonable accommodations. The letter must balance legal compliance, professional courtesy, and sensitivity to health privacy while clearly communicating the decision and protecting both parties' interests.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Greeting: Professional salutation addressing the candidate by name
3. Reference Line: Reference to the job application and previous interactions/interviews
4. Appreciation: Thank the candidate for their time and interest in the position
5. Decision Statement: Clear but sensitive communication of the rejection decision, with a general reference to health requirements without specifying medical details
6. Legal Compliance Statement: Brief statement confirming the decision is based on legitimate occupational requirements
7. Closing: Professional closing with well-wishes and signature block
1. Alternative Positions: If applicable, mention of other suitable positions within the company that may be more appropriate given the health considerations
2. Future Opportunities: Include when the health condition might be temporary or when wanting to maintain a positive relationship for future opportunities
3. Appeal Process: Information about any available appeal process or request for reconsideration, if company policy allows
4. Accommodation Statement: Statement about considered reasonable accommodations and why they were not feasible, if applicable
1. Job Requirements Document: Attachment outlining specific health/physical requirements of the position, if necessary to justify the decision
2. Company Health Policy: If referenced in the letter, attach relevant sections of company health and safety policies
3. Medical Assessment Summary: If agreed with the candidate, a sanitized version of the medical assessment conclusions (no personal medical details)
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Manufacturing
Construction
Mining
Transportation
Aviation
Maritime
Oil and Gas
Chemical Industry
Food Processing
Emergency Services
Security Services
Sports and Recreation
Hospitality
Public Safety
Relevant Teams
Human Resources
Legal
Compliance
Occupational Health and Safety
Risk Management
Employee Relations
Talent Acquisition
Corporate Communications
Medical Services
Relevant Roles
HR Manager
Recruitment Manager
Legal Counsel
Compliance Officer
HR Director
Talent Acquisition Specialist
Employee Relations Manager
HR Business Partner
Occupational Health and Safety Manager
Risk Management Director
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