The Termination Letter Due To Restructuring is a crucial document in New Zealand's employment framework, used when organizations undergo structural changes that result in position redundancies. It must comply with the Employment Relations Act 2000 and related employment legislation, demonstrating that proper consultation has occurred and the decision is based on genuine business reasons. This document is typically issued after a consultation period where the employee has had the opportunity to provide feedback on the proposed changes. The letter should include specific details about the restructuring decision, notice period, final entitlements, and available support services. It's essential in documenting the formal end of employment while maintaining professional relationships and minimizing legal risks. The document's structure and content reflect New Zealand's emphasis on good faith employment relationships and fair process requirements.
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1. Opening and Personal Address: Formal greeting and personal address to the affected employee
2. Context and Background: Brief recap of the restructuring consultation process and reference to previous communications
3. Decision Confirmation: Clear statement of the termination decision and its connection to the restructuring process
4. Reasoning: Explanation of the business reasons leading to the restructuring and this position being disestablished
5. Last Working Day: Specific details about the employee's final day of employment
6. Notice Period Details: Information about the notice period and whether it will be worked or paid in lieu
7. Final Pay Information: Details about final salary, holiday pay, and other entitlements
8. Company Property: Instructions regarding the return of company property and handling of work-related information
9. Support Offered: Description of support available to the employee, such as counseling or career transition services
10. Next Steps: Clear outline of what the employee needs to do and key dates to remember
11. Closing: Professional and empathetic closing paragraph with contact details for questions
1. Redeployment Options: Include when alternative positions are available within the organization
2. Reference Letter Offer: Include when the company is willing to provide a reference letter
3. Redundancy Compensation: Include when redundancy compensation is being offered as per employment agreement or company policy
4. Gardening Leave: Include when the employee will be placed on garden leave during the notice period
5. Confidentiality Reminder: Include when dealing with sensitive positions or when specific confidentiality agreements are in place
6. Outplacement Support: Include when the company is offering career transition or outplacement services
1. Final Payment Calculation: Detailed breakdown of final pay including salary, holiday pay, and any redundancy compensation
2. Company Property Checklist: List of company items to be returned and process for return
3. Employee Support Services: Details of available support services including contact information and how to access them
4. Relevant Employment Agreement Clauses: Copy of relevant clauses from employment agreement regarding termination and redundancy
5. Handover Document Template: Template for documenting current work status and handover information
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Mining and Resources
Transportation and Logistics
Media and Entertainment
Telecommunications
Agriculture
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Sales
Customer Service
Information Technology
Marketing
Research and Development
Production
Quality Assurance
Business Development
Corporate Communications
Relevant Roles
Chief Executive Officer
Human Resources Director
Legal Counsel
Department Manager
Team Leader
Project Manager
Financial Controller
Operations Manager
Administrative Assistant
Sales Representative
Customer Service Representative
Technical Specialist
Research Analyst
Marketing Coordinator
Production Supervisor
Software Developer
Account Manager
Business Analyst
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