The 120 Day Notice To Vacate is a crucial document in Belgian property law, used to formally communicate the intention to end a lease agreement while adhering to the legally required notice period. This document is essential in both residential and commercial tenancies where Belgian law mandates a 120-day notice period. It must comply with federal regulations under the Belgian Civil Code as well as specific regional requirements (Brussels-Capital, Flanders, or Wallonia). The notice should include precise identification of the property, parties involved, and exact vacation dates, while ensuring all communications meet legal standards for formal notices in Belgium. This document is particularly important as failure to provide proper notice can result in legal complications and potential financial penalties under Belgian tenancy law.
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1. Sender Details: Full name, address, and contact information of the party giving notice (landlord or tenant)
2. Recipient Details: Full name, address, and contact information of the party receiving notice
3. Property Identification: Complete address and description of the rental property, including any specific unit numbers or identifiers
4. Date: Current date and the effective date of the notice, formatted according to Belgian standards
5. Notice Declaration: Clear statement of intent to terminate the lease and vacate the property
6. Lease Reference: Reference to the existing lease agreement, including its date and parties
7. Vacation Date: Specific date by which the property will be vacated (120 days from notice date)
8. Legal Basis: Reference to relevant Belgian laws and lease terms authorizing the notice
9. Signature Block: Space for signature, printed name, and date of signing
1. Property Inspection Arrangements: Proposed dates and times for final property inspection, used when the landlord wishes to schedule this in advance
2. Security Deposit: Reference to security deposit and process for its return, included when there are specific arrangements to be made
3. Forwarding Address: Space for tenant to provide forwarding address for future correspondence, included when tenant is giving notice
4. Outstanding Obligations: List of any pending payments or obligations, included when there are unresolved matters
5. Utilities Transfer: Instructions regarding utility transfers or final readings, included when specific arrangements are needed
1. Proof of Delivery: Form to document the method of delivery and receipt of the notice
2. Property Condition Checklist: Optional checklist for documenting the expected condition for property return
3. Utility Providers List: Optional list of current utility providers and account numbers for reference
4. Regional Specific Attachments: Any required regional-specific forms or declarations based on property location (Brussels/Flanders/Wallonia)
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