The Hiring Letter For A New Employee is a fundamental document in Belgian employment relationships, serving as the initial formal agreement between an employer and a new employee. It is typically used at the final stage of the recruitment process, after verbal agreement but before employment commences. The document must comply with Belgian employment law, particularly the Act of 3 July 1978 on Employment Contracts, and includes essential information such as job details, compensation, working conditions, and applicable collective agreements. This letter not only serves as a formal job offer but also acts as a basic employment contract, making it crucial for establishing clear terms and protecting both parties' interests from the outset of the employment relationship.
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1. Company Information and Address: Full legal name of the employer, registered address, and relevant registration numbers
2. Employee Information: Full name and address of the employee
3. Job Title and Function: Specific role and position being offered, including main responsibilities
4. Start Date: Confirmed employment start date and any probationary period details
5. Work Location: Primary workplace address and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and any shift patterns
7. Remuneration: Base salary, payment frequency, and method of payment
8. Leave Entitlement: Annual leave days and public holidays
9. Notice Period: Required notice periods for both employer and employee
10. Reference to Collective Agreements: Mention of applicable collective bargaining agreements
11. Acceptance and Signature: Space for both parties to sign and date the letter
1. Benefits Package: Details of additional benefits when offering non-standard benefits package
2. Company Car: Terms of company car provision if applicable
3. Bonus Structure: Details of any variable compensation when offered
4. Remote Working Policy: Specific arrangements for remote work if applicable
5. International Travel: Include when role requires regular international travel
6. Language Requirements: Specific language requirements if essential for the role
7. Stock Options: Details of any share or stock option schemes if offered
8. Non-Compete Clause: Include when requiring post-employment competition restrictions
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Comprehensive overview of all benefits and perks
3. Company Policies: Key company policies that form part of employment terms
4. Work Regulations: Reference to or extract from company work regulations as required by Belgian law
5. Confidentiality Agreement: Detailed confidentiality terms if not included in main letter
6. Safety Procedures: Specific safety requirements for roles involving particular risks
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