The Appointing A Director By Ordinary Resolution document is a crucial corporate instrument used when a company needs to formally appoint a new director in accordance with Maltese company law. It is typically required when shareholders exercise their right to appoint directors through a voting process, as prescribed by the Maltese Companies Act (Cap. 386). This document becomes necessary during various corporate scenarios, including board expansion, replacement of retiring directors, or regular appointment of directors as per the company's articles of association. The resolution must be passed by shareholders holding more than 50% of voting rights present at a properly convened meeting or through a written resolution. The document includes critical information such as the director's details, confirmation of their eligibility, terms of appointment, and necessary regulatory declarations. It serves as the official record for the Malta Business Registry and forms part of the company's statutory records.
Appointing A Director By Ordinary Resolution for Malta
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Appointing A Director By Ordinary Resolution
"I need a document for Appointing A Director By Ordinary Resolution for our Malta-based fintech company, where we're adding a new director to expand our board from 3 to 4 members effective March 15, 2025; the appointee will be heading our new digital innovation division."
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1. Company Details: Full legal name of the company, registration number, and registered office address
2. Meeting Details: Date, time, and place of the meeting where the resolution is being passed
3. Attendance Record: List of shareholders present or represented, confirming quorum requirements are met
4. Resolution Text: The formal text of the ordinary resolution appointing the director
5. Effective Date: The date from which the appointment takes effect
6. Statutory Declarations: Statement confirming compliance with relevant sections of the Companies Act
7. Authentication: Signature section for the Chairman and Company Secretary to certify the resolution
1. Retiring Director Notice: Include when the appointment is to replace a retiring director, referencing the retiring director's resignation
2. Special Instructions: Any special terms or conditions of the appointment, if applicable
3. Corporate Governance Statement: For listed companies or when required by articles, statement about compliance with corporate governance requirements
4. Regulatory Notifications: Section addressing any immediate regulatory notifications required (e.g., for regulated entities)
5. Term of Office: If the appointment is for a specific term, include details of the duration
1. Schedule 1 - Director Details: Full details of the appointed director including full name, residential address, ID/passport number, and nationality
2. Schedule 2 - Director's Consent: Signed consent form from the appointed director accepting the position
3. Schedule 3 - Director's Declaration: Declaration confirming eligibility to act as director and no disqualifications under Maltese law
4. Appendix A - Evidence of Shareholding: If required, details of shareholders who voted and their shareholding percentages
5. Appendix B - Company Registry Forms: Prepared forms for filing with the Malta Business Registry
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Relevant Industries
Financial Services
Manufacturing
Technology
Retail
Professional Services
Healthcare
Real Estate
Tourism and Hospitality
Transportation and Logistics
Energy
Telecommunications
Gaming and iGaming
Maritime
Construction
Education
Relevant Teams
Legal
Corporate Governance
Compliance
Board of Directors
Corporate Secretariat
Regulatory Affairs
Risk Management
Corporate Administration
Executive Management
Relevant Roles
Company Secretary
Legal Counsel
Corporate Governance Officer
Compliance Manager
Board Director
Chief Executive Officer
Chief Legal Officer
Corporate Services Manager
Risk Manager
Company Administrator
Regulatory Affairs Director
Managing Director
Chairman of the Board
Corporate Operations Manager
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