An Audit Committee Resolution is a crucial corporate governance document used to formally record decisions and oversight activities of a company's audit committee. Under Maltese law, particularly the Companies Act (Chapter 386) and applicable EU regulations, certain companies are required to maintain an audit committee and properly document its proceedings. This document type is typically used following audit committee meetings to record decisions regarding financial reporting, external auditor appointments, internal control systems, risk management frameworks, and compliance matters. The resolution must reflect compliance with both Maltese and EU requirements for corporate governance, particularly for public interest entities and listed companies. The document serves as evidence of proper corporate governance and can be crucial for regulatory compliance, shareholder communication, and audit trails.
Audit Committee Resolution for Malta
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Audit Committee Resolution
"I need an Audit Committee Resolution for our Q1 2025 meeting documenting the review of financial statements and appointment of new external auditors KPMG Malta, for a public listed company in the financial services sector."
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1. Meeting Details: Date, time, location, and method of meeting (physical/virtual/hybrid)
2. Attendance: List of committee members present, apologies for absence, and other attendees (e.g., external auditors, company secretary)
3. Quorum: Confirmation that the meeting meets quorum requirements as per the committee's terms of reference
4. Declaration of Interests: Record of any declarations of interest made by committee members regarding the matters to be discussed
5. Matters Considered: Detailed description of the issues discussed and considered by the committee
6. Resolutions: Formal recording of all decisions made and resolutions passed by the committee
7. Action Items: List of actions to be taken, responsible parties, and deadlines
8. Close: Time of meeting conclusion and date of next scheduled meeting
1. Previous Minutes: Review and approval of minutes from previous meeting, used when this is a regular meeting rather than an extraordinary one
2. External Auditor Report: Summary of external auditor's findings and recommendations, included when external auditors present their report
3. Risk Assessment: Details of any risk assessment conducted, included when specific risks are being evaluated
4. Compliance Review: Review of compliance matters, included when there are specific compliance issues to address
5. Budget Considerations: Financial implications and budget matters, included when financial decisions are being made
6. Committee Composition Changes: Documentation of any changes to committee membership, included when relevant
1. Attendance Register: Detailed register with signatures or electronic confirmation of attendance
2. Supporting Documents: Key documents reviewed during the meeting that support the resolutions passed
3. Financial Reports: Relevant financial statements or reports discussed during the meeting
4. Audit Reports: Copy of any audit reports or findings discussed
5. Terms of Reference: Current terms of reference of the Audit Committee, attached for reference
6. Risk Register: Updated risk register if discussed during the meeting
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Investment Services
Gaming
Manufacturing
Real Estate
Technology
Healthcare
Retail
Energy
Telecommunications
Professional Services
Transport and Logistics
Relevant Teams
Legal
Finance
Internal Audit
Risk Management
Compliance
Corporate Governance
Board Secretariat
Executive Management
External Audit
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Company Secretary
Board Director
Audit Committee Chairman
Audit Committee Member
External Auditor
Internal Auditor
Risk Manager
Compliance Officer
Financial Controller
Legal Counsel
Corporate Governance Officer
Finance Director
Managing Director
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