The Job Reference Certificate is a crucial document in Malta's employment landscape, serving as an official record of an individual's employment history and performance. It is typically issued when an employee leaves their position and requests formal documentation of their employment. The certificate must comply with Maltese employment law, including the Employment and Industrial Relations Act and Data Protection Act, while also adhering to EU GDPR requirements. The document includes verified information about employment dates, positions held, responsibilities, and performance assessments. It is commonly required for job applications, visa processes, bank loans, and other official purposes where proof of employment history is necessary. The content must be factual, objective, and avoid any discriminatory or potentially defamatory statements while providing useful information for future employers.
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1. Letterhead and Date: Company letterhead including full registered address and contact details, and the current date
2. Reference Line: Clear indication that this is a Job Reference Certificate, including any reference numbers if applicable
3. Employee Information: Full name, ID number (where permitted by law), and last known contact details of the employee
4. Employment Details: Confirmation of employment period, job title(s), and nature of employment (full-time/part-time)
5. Role Description: Brief description of main responsibilities and duties performed
6. Performance Statement: Factual statement about work performance, reliability, and competence
7. Reason for Leaving: Brief statement of why the employment ended (if appropriate and agreed with employee)
8. Closing Statement: Standard closing confirming willingness to provide further information if required
9. Signature Block: Name, position, and signature of the authorized person providing the reference
1. Specific Achievements: Additional section highlighting particular projects or achievements, used when specifically relevant to the employee's future employment prospects
2. Training and Qualifications: Details of specific training completed or qualifications gained during employment, included when relevant to future roles
3. Attendance Record: Statement about attendance and punctuality, included only if specifically requested and positive
4. Character Reference: Additional comments about personal qualities and team interaction, included when specifically agreed with the employee
5. Language Skills: Assessment of language capabilities, particularly relevant in Malta's multilingual business environment
1. Position History Appendix: Detailed list of positions held and dates if the employee had multiple roles, used for long-term employees with career progression
2. Project Summary: List of major projects participated in, included for technical or project-based roles when relevant
3. Certification Copies: Copies of relevant certificates or qualifications obtained during employment, attached when specifically relevant to future employment
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