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Late Delivery Complaint Response Template for Austria

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Key Requirements PROMPT example:

Late Delivery Complaint Response

"I need to draft a Late Delivery Complaint Response for our manufacturing client regarding a three-week delay in delivering industrial equipment worth 鈧500,000, where we need to address force majeure due to supply chain disruptions in March 2025 and propose a partial compensation scheme."

Document background
The Late Delivery Complaint Response is a crucial business document used when a customer has formally complained about delayed delivery of goods or services. This document is particularly important in the Austrian business context, where strict delivery terms are governed by the Austrian Civil Code (ABGB) and Enterprise Code (UGB). It should be used when a company needs to address a formal complaint about late delivery, explain the circumstances of the delay, and propose appropriate remedies. The response must carefully balance customer service with legal compliance, incorporating relevant Austrian legal provisions while maintaining professional relationships. The document typically includes details about the original order, delivery timeline, reasons for delay, and proposed resolution, with consideration for both B2B and B2C contexts under Austrian law.
Suggested Sections

1. Reference Information: Date, recipient details, reference numbers, and subject line clearly identifying the complaint being addressed

2. Acknowledgment: Formal acknowledgment of the complaint received, including the date of receipt and showing understanding of the issue

3. Original Order Details: Reference to the original order, including order number, agreed delivery date, and actual delivery date

4. Investigation Findings: Detailed explanation of what caused the delay and what investigation has been conducted

5. Response and Position: Clear statement of the company's position regarding the complaint and any relevant contractual or legal provisions

6. Proposed Resolution: Specific actions or remedies being offered to address the late delivery

7. Closing: Professional closing statement, including contact information for further communication

Optional Sections

1. Force Majeure Explanation: Include when the delay was caused by circumstances beyond reasonable control

2. Compensation Details: Include when offering financial compensation or credit notes

3. Preventive Measures: Include when implementing new procedures to prevent future delays

4. Legal References: Include when need to cite specific legal provisions or contractual terms

5. Customer Relationship Value: Include when addressing a significant long-term customer to emphasize the value of the business relationship

Suggested Schedules

1. Delivery Documentation: Copies of relevant delivery notes, tracking information, or proof of delivery

2. Original Order Documents: Copy of the original purchase order and order confirmation

3. Investigation Report: Detailed report of the investigation into the cause of delay

4. Timeline of Events: Chronological listing of relevant events and communications

5. Compensation Calculation: If applicable, detailed calculation of any compensation or credit being offered

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Manufacturing

Retail

Wholesale

E-commerce

Construction

Industrial Equipment

Consumer Goods

Automotive

Electronics

Food and Beverage

Pharmaceuticals

Logistics and Transportation

Textiles

Agriculture

Medical Supplies

Relevant Teams

Customer Service

Legal

Operations

Supply Chain

Logistics

Sales

Compliance

Quality Assurance

Customer Relations

Distribution

Contract Administration

Account Management

Relevant Roles

Customer Service Manager

Operations Director

Supply Chain Manager

Logistics Manager

Legal Counsel

Account Manager

Customer Relations Officer

Sales Manager

Compliance Officer

Quality Assurance Manager

Contract Administrator

Business Unit Manager

Procurement Manager

Distribution Center Manager

Customer Experience Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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