The Directors Service Agreement is a crucial document used when appointing new directors or formalizing existing director relationships within Belgian companies. This agreement is essential for establishing clear terms of service, governance requirements, and mutual obligations between a company and its directors under Belgian law. It must comply with the Belgian Companies and Associations Code, corporate governance regulations, and relevant EU directives. The document typically includes comprehensive details about appointment terms, remuneration, duties, confidentiality obligations, and termination provisions. It's particularly important in ensuring proper corporate governance, protecting both the company's and director's interests, and maintaining compliance with Belgian legal and regulatory requirements. The agreement serves as a fundamental reference point for the director-company relationship throughout the term of service.
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1. Parties: Identification of the company and the director, including full legal names and addresses
2. Background: Context of the appointment, including company details and the basis for the director's appointment
3. Definitions: Key terms used throughout the agreement
4. Appointment and Term: Terms of appointment, duration, and any renewal provisions
5. Duties and Responsibilities: Detailed description of the director's roles, duties, and obligations under Belgian law
6. Time Commitment: Expected time dedication to the role and availability requirements
7. Remuneration: Details of fees, payment terms, and any variable compensation
8. Expenses: Provisions for reimbursement of reasonable expenses
9. Confidentiality: Obligations regarding confidential information and trade secrets
10. Corporate Governance: Compliance with corporate governance requirements and company policies
11. Conflicts of Interest: Procedures for declaring and handling conflicts of interest
12. Termination: Grounds and procedures for termination of the agreement
13. Post-Termination Obligations: Continuing obligations after the agreement ends
14. Data Protection: GDPR compliance and data protection obligations
15. Notices: Methods and addresses for formal communications
16. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction
1. Executive Duties: Additional section for executive directors detailing operational responsibilities
2. Share Options: Include when the director is offered equity-based compensation
3. Insurance and Indemnity: Detailed provisions for D&O insurance and company indemnification
4. Non-Compete Provisions: Restrictions on competitive activities, if applicable
5. Committee Memberships: For directors serving on board committees
6. International Travel: For directors required to travel internationally
7. Subsidiary Appointments: For directors serving on boards of group companies
8. Performance Metrics: Specific KPIs and performance evaluation criteria for executive directors
1. Schedule 1 - Remuneration Details: Detailed breakdown of all compensation elements
2. Schedule 2 - Position Description: Detailed role description and specific responsibilities
3. Schedule 3 - Company Policies: List of key policies the director must comply with
4. Schedule 4 - Share Option Terms: Details of any share option or equity participation schemes
5. Schedule 5 - Approved Outside Directorships: List of pre-approved external appointments
6. Appendix A - Board Calendar: Annual schedule of board meetings and key corporate events
7. Appendix B - Expense Policy: Detailed policy on expense claims and reimbursement procedures
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