The Certificate of Employment Request Letter is a crucial document in Indonesian business practice, used when employees need official verification of their employment status. This document type is governed by Indonesian labor laws, including Law No. 13 of 2003 on Manpower and Minister of Manpower Regulation No. 4 of 2019. The letter serves as a formal request for employment verification, which may be needed for various purposes such as visa applications, new job applications, loan applications, or other official proceedings. The resulting employment certificate typically includes details such as employment duration, position held, and other relevant employment information as requested by the employee and permitted by company policy.
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1. Letter Header: Includes date, recipient's details (HR Department/Manager name and title, company name and address), and reference number if applicable
2. Subject Line: Clear indication that this is a request for an employment certificate
3. Salutation: Formal greeting to the appropriate authority
4. Employee Information: Writer's full name, employee ID number, position, department, and employment dates
5. Purpose Statement: Clear statement of the request for an employment certificate
6. Intended Use: Brief explanation of why the certificate is needed
7. Contact Information: Writer's current contact details for response
8. Closing: Formal closing, signature, and typed name of the requester
1. Urgency Statement: Include when there is a specific deadline or urgent need for the certificate
2. Specific Content Request: When specific information needs to be included in the certificate (e.g., salary information, job responsibilities)
3. Previous Correspondence Reference: Include if this is a follow-up to previous requests
4. Preferred Language Request: When the certificate is needed in a specific language (e.g., English, Bahasa Indonesia)
5. Collection Method: Specify if requesting physical collection, mail delivery, or digital copy
1. Supporting Documents: Copies of relevant employment documentation (employee ID, previous correspondence, etc.)
2. Authorization Form: If required by company policy for releasing employment information
3. Specific Format Template: If requesting the certificate in a specific format required by the intended recipient
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