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The Termination Letter of Retainer Agreement is a crucial document used in Indonesian business practice when either party wishes to formally end an ongoing professional services arrangement. This document is essential when terminating long-term professional relationships and must be drafted in accordance with Indonesian law, particularly the Civil Code (KUH Perdata) and relevant professional services regulations. The letter serves multiple purposes: it formally documents the termination decision, specifies the effective date, outlines any transition arrangements, addresses outstanding payments or services, and ensures compliance with contractual notice requirements. This document is particularly important in Indonesia where business relationships often require formal documentation and clear communication channels. The letter should be drafted in both Indonesian and English languages if involving international parties, as per Law No. 24 of 2009.

1. Letter Header: Company letterhead, date, reference number, and formal addressee details including full name, title, and address of the recipient

2. Subject Line: Clear indication that this is a Termination Notice for the specific Retainer Agreement

3. Opening Reference: Reference to the original Retainer Agreement including its date, parties, and purpose

4. Termination Notice: Clear and unambiguous statement of termination, citing the relevant termination clause from the original agreement

5. Effective Date: Specific date when the termination becomes effective, considering any notice period requirements

6. Outstanding Obligations: Statement regarding any pending work, deliverables, or payments that need to be addressed

7. Return of Materials: Request for return of any confidential information, materials, or property

8. Closing Statement: Professional closing with acknowledgment of past services and cooperation

9. Signature Block: Full signature section including name, title, and company details of the authorized signatory