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The Move Out Agreement Letter is a essential document in Malaysian property management that formalizes the process of a tenant vacating a rental property. It serves as a crucial tool for both landlords and tenants, protecting their respective interests during the transition period. This document becomes necessary when a tenant plans to end their tenancy, whether at the natural conclusion of the lease term or through early termination. Under Malaysian jurisdiction, it helps ensure compliance with relevant legislation including the Contracts Act 1950 and National Land Code 1965, while providing clear documentation of the move-out conditions, deposit return terms, and final settlement requirements. The letter typically includes specific dates, property condition expectations, utility account closures, and key return procedures, helping prevent potential disputes and ensuring a smooth transition.

1. Sender and Recipient Details: Complete contact information for both parties including names, addresses, and contact numbers

2. Date: The date when the letter is written

3. Subject Line: Clear indication that this is a Move Out Agreement Letter

4. Property Details: Full address and description of the rental property being vacated

5. Move-out Date: Specific date and time when the property will be vacated

6. Current Status: Confirmation of notice period compliance and rental payment status

7. Property Condition: Statement about returning the property in good condition, minus normal wear and tear

8. Security Deposit: Details about the security deposit return process and timeline

9. Final Inspection: Arrangements for final property inspection

10. Handover Process: Details about returning keys and access devices

11. Utility Account Closure: Confirmation of utility account closures and final payments

12. Forwarding Address: New address for future correspondence and deposit return

13. Signatures: Space for both parties to sign and date the letter