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The Preliminary Offer Letter is a crucial document in Indonesian employment practice, typically used after successful candidate selection but before the formal employment agreement. It serves as a written indication of the employer's intent to hire while protecting both parties' interests during the pre-employment phase. The document must comply with Indonesian labor laws, including Law No. 13 of 2003 on Manpower and Law No. 24 of 2009 regarding language requirements. The letter includes essential terms such as position, compensation, and anticipated start date, while clearly stating its conditional nature and the requirements that must be met before proceeding to a formal employment agreement. It's particularly useful for preserving flexibility while demonstrating commitment in the hiring process, especially for positions requiring extensive pre-employment checks or when dealing with candidates who are currently employed elsewhere.

1. Letter Header: Company letterhead, date, and reference number

2. Addressee Details: Candidate's full name and address

3. Subject Line: Clear indication that this is a preliminary offer of employment

4. Opening Statement: Reference to previous discussions/interviews and expression of interest in hiring

5. Position Details: Job title, department, and reporting relationship

6. Basic Employment Terms: Proposed salary, work location, and anticipated start date

7. Conditional Statement: Clear statement that this is not a formal employment agreement and is subject to conditions

8. Acceptance Instructions: How and when to indicate acceptance of the preliminary offer

9. Closing: Signature block for authorized company representative