The Job Acceptance Letter is a crucial document in Indonesian employment relationships, typically issued after successful job negotiations and before the commencement of employment. It serves as a formal record of the employee's acceptance of the position and its terms, bridging the gap between the job offer and the formal employment agreement. The document must align with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and the Job Creation Law (Omnibus Law), ensuring inclusion of mandatory employment terms such as position, compensation, working hours, and statutory benefits. It's particularly important in Indonesia's legal context as it forms part of the employment documentation required for various administrative purposes, including work permit applications for foreign workers, BPJS registration, and tax administration.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Position and Department: Clear statement of the job title and department/division
4. Employment Status: Whether permanent or fixed-term (PKWTT or PKWT) as per Indonesian labor law
5. Start Date: Confirmed employment commencement date
6. Compensation Package: Base salary, allowances, and benefits as per Indonesian regulations
7. Working Hours: Standard working hours and days as per labor law
8. Probation Period: If applicable, maximum 3 months as per Indonesian law
9. Signature Block: Space for both employer and employee signatures
1. Relocation Terms: Include when the position requires relocation to a different city
2. Foreign Worker Requirements: Include for expatriate employees, covering visa and work permit requirements
3. Non-Competition Clause: Include for senior positions or roles with access to confidential information
4. Special Benefits: Include when offering additional benefits beyond standard package
5. Training Requirements: Include when specific training or certifications are required for the role
6. Reporting Structure: Include for management positions or when reporting line needs clarification
1. Detailed Job Description: Comprehensive list of roles and responsibilities
2. Benefits Schedule: Detailed breakdown of all benefits and allowances
3. Company Policies Reference: List of key company policies that the employee must adhere to
4. Required Documents Checklist: List of documents needed for employment registration and BPJS enrollment
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